INNPACIFIC
Comprehensive Document Management Services
INVESTECH is a company specialized in document management services, we carry technological and competitive solutions to your needs, We offer a series of services that facilitate the planning, execution and monitoring of document management in entities and companies.
Our Electronic File Document Management System SGDEA DOCUFile ECM-BPMN ® is a document management web solution that allows access to the organization's documents at any time and from anywhere, facilitates organization according to the document structure and provides fast and accurate searches.
SGDEA DOCUFile ECM-BPMN ® reduces time and effort in tasks of classification, search and consultation of both documents received by correspondence and those generated in daily processes, turning the document file into a knowledge base that adds value to the organization's processes, increases productivity and reduces costs.
De manera especifica se ofrecen los siguientes servicios
Planning
Through this service we support the Entity or Company in the definition of the Archive Plan, a tool that will guide the organization in the execution of actions and / or projects consistent and aligned with the achievement of institutional objectives ...
Implementation of the Document Management system
Through this platform manufactured by our Entity, we support entities and companies in the implementation of the Electronic File Document Management System SGDEA DOCUFile ECM-BPMN ®.
Definition of processes for Document Management
Through this service we support entities and companies in the definition, documentation and dissemination of document management processes, thereby allowing organizations to properly handle documents ...
Organization of the physical file
Through this service we carry out tasks of organization, classification, ordering, valuation and digitization of physical documents.
We supply supplies and the storage required for the entire document organization process required by the entity
Supplies and File Storage
This tool will guide the organization in the execution of actions and / or projects that are consistent and aligned with the achievement of institutional objectives, Bearing in mind current needs, budget, available resources and assimilation capacity. As a result, the portfolio of projects is specified that, distributed over time, will allow the entity or company to improve its levels of efficiency based on an appropriate document management, in accordance with the established regulations and with the use of best practices.
This allows Organizations properly manage documents throughout their life cycle and standardize actions around their planning, production, management, organization, disposition and preservation. Efficiency and compliance with document management norms and standards depend on the development and implementation of document management processes adjusted to its missionary characteristics.
Planning of the Archival Function and Implementation of a PGD
Archival strategy so that the entity, as directly responsible for its implementation and as an obligated subject within the framework of compliance with Law 1712 of 2014 - Transparency Law and the right of access to public information, can formulate and develop the Institutional Archives Plan - PINAR, and planning and implementing the Document Management Program - PGD, since they constitute tools for strategic and operational planning of the archival and programmatic function of document management.
Planning
Production
Management and process
Organization
Transfers
Provision
Preservation
Assessment
Planning
Through this service we support the Entity or Company in the definition of the Archive Plan:
Definition of processes for Document Management
Through this service we support entities and companies in the definition, documentation and dissemination of document management processes
Implementation of the Document Management system
Through this platform manufactured by our Entity, we support entities and companies in the implementation of the Electronic File Document Management System SGDEA DOCUFile ECMBPMN ®.
Our document management platform supports the operation of processes, facilitates compliance with established standards and regulations, allows interconnection with other systems of the organization and generates controls in the entity or company for the management and administration of all physical documents and digital generated.
It complies 100% with the MoREQ - Requirements Model for an ERMS Management System for Electronic Archival Documents.
INVESTECH makes the document management solution available to entities and companies SGDEA DOCUFile ECM-BPMN ® , which allows access to the organization's documents at any time and from anywhere, facilitates organization according to the document structure and provides fast and accurate searches.
SGDEA DOCUFile ECM-BPMN ® reduces time and effort in tasks of classification, search and consultation of both documents received by correspondence and those generated in daily processes, turning the document archive into a knowledge base that adds value to the processes of the entity or company, increases productivity and reduces costs.
Setting
Management
Organization
Production
Provision
We pay
Transfers
Correspondence
Upload and Indexing
Viewfinder
Query and Search
Traceability and auditing
Reports
Security
The document retention table, valuation table, access control table, document map and characterization table
Archival instruments are tools with specific purposes, which are intended to support the proper development and implementation of document management and the archival function in your entity or company.
Formulation of the Institutional Archives Plan - PINAR
Senior management in public and private entities that perform public functions, from their strategic role, carry out planning, review and improvement activities to achieve efficiency and effectiveness, and in turn meet the objectives and goals set in strategic planning; This is reflected in the design and execution of the Institutional Strategic Plan and the Annual Action Plan. In view of this, the archival function of the entity should not be the exception and for this, senior management should have a tool that allows it to identify and follow the plans, programs and projects of said function, associated and articulated with the Plans in mention.
Taking into account the above, to guide entities on the development of the archival function, Decree 2609 of 2012 establishes in Article 8 "Archival Instruments" the Institutional Archives Plan - PINAR, which is an instrument that will allow planning, monitor and articulate the archival function with strategic plans according to needs, weaknesses, risks and opportunities. Based on this, the General Archive of the Nation in the development of Law 594 of 2000, Law 1712 of 2014 and Decree 2609 of 2012, formulates the Manual Institutional Archives Plan - PINAR, as a simple methodology for the elaboration of this within the entities, whose purposes are:
Comply with the purposes of the archival function and document management of the entity, through the guidance of processes developed step by step with measurable goals and objectives.
Manage and quantify human, financial, technological and infrastructure resources, as support for the execution of projects planned in the short, medium and long term, to manage their allocation opportunely.
Contribute effectively to institutional strengthening, transparency, efficiency and access
to files.
Consolidate and modernize the entity's file management within the framework of the total file
This tool is divided into three parts: the first develops the general aspects that contextualize the Institutional Archives Plan - PINAR; The second part of the document describes each of the steps that are necessary for the formulation of the Plan and the third, presents an example of the application of the proposed methodology.
Definition of Archival instruments
Through this service we support entities or companies in the definition and updating of archival instruments that facilitate document management, among which are:
Organization of the physical file
Through this service we carry out tasks of organization, classification, ordering, valuation and digitization of physical documents.
Supplies, products and elements for filing
We supply the required inputs for the entire document organization process of the entity:
Boxes and Shelves
File Boxes (x100, x200, x300, x400) and required shelving.
Folders
File Folders and Hooks
Labels
Signs with CB and QR System
Supplies, Products and Items for File
We supply supplies and the storage required for the entire document organization process required by the entity.
Storage
In order to have spaces in its facilities and offices, speed up searches and location of documents, and have greater control of the documentary information that is stored; Investech proposes to our clients the Document Storage and Custody service.
We safeguard and store your documents in our warehouses, which are designed with optimal infrastructures and high levels of security.
The storage of your documents is guaranteed by compliance in all our warehouses with technical, environmental and safety regulations.
In EXTRA-URGENT time (2 hours maximum).
In digital format, scanning the physical information and sending it to the user through our SGDEA DOCUfile ECM-BPMN system (Images in PDF, Tiff, JPG, or in the format that our client requires).
In our consultation rooms so that your officials can review the information in our facilities
We offer the services consultation according to your needs
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Delivery at your facilities through our own transport fleets in 7x24 hours.
Physical files in X100, X200, X300 and X400 boxes
Blueprints
Securities
Magnetic Media and Microfilm
We offer Storage services for:
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Physical files in boxes.
IN CLOUD Digital Storage
We store all the digitized, indexed and cataloged images of your files and documents in our DATA CENTER LEVEL TIER IV for maximum security; Likewise, we guarantee access to all authorized users of your entity or company so that they can consult and manage them in real time within our SGDEA DOCUFile ECM-BPMN ® platform.
File Storage and Custody
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